Northamptonshire Partnership Homes : Emergency Lighting Compliance checks

UK-Northampton: Repair and maintenance services of electrical building installations.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Northamptonshire Partnership Homes, PGTJ-9157-YWQM
       The Guildhall,, St Giles Square,, Northampton, NN1 1DE, United Kingdom
       Tel. +44 3003307003, Email: nphprocurement@nph.org.uk
       Contact: Claire Fox
       Main Address: https://www.nph.org.uk
       NUTS Code: UKF24

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local agency/office

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Emergency Lighting Compliance checks            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         50711000 - Repair and maintenance services of electrical building installations.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Compliance checks and remedial works

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 138,140.5
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKF24 - West Northamptonshire
   
      Main site or place of performance:
      West Northamptonshire
             

      II.2.4) Description of the procurement: Monthly emergency light flick tests at 410 blocks of flats.

      II.2.5) Award criteria:
                  
      Price - Weighting: 0
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: NPH_2025_13 - Emergency Lighting    
   Lot Number: Not Provided    
   Title: Emergency Lighting Compliance Checks

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 08/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Dodd Group Midlands Limited, 01179878
             Northampton, NN1 1DE, United Kingdom
             NUTS Code: UKF24
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 138,140.5          
         Total value of the contract/lot: 138,140.5
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://nph.delta-esourcing.com/delta/viewNotice.html?noticeId=966117703
   VI.4) Procedures for review

      VI.4.1) Review body
          Northamptonshire Partnership Homes
          Northampton, NN1 1DE, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 15/07/2025




ANNEX D

   1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

      No tenders or no suitable tenders/requests to participate in response to: Not Provided

            
      
      The works, supplies or services can be provided only by a particular economic operator for the following reason: No

      Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: Yes

      Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

      New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No
            Service contract to be awarded to the winner or one of winners under the rules of a design contest: No
      

      Purchase of supplies or services on particularly advantageous terms: No


   3. Explanation
          During an audit of our Fire Safety Compliance processes it was highlighted that monthly testing on Emergency Lighting on 2 storey blocks of flats was required and had not historically been carried out. Contractors were urgently required to carry out monthly testing to ensure not only our compliance but the safety of tenants in social housing. As we had already previously contracted a supplier via a competitive process to carry out the annual compliance checks on these same blocks of flats it made economical sense to award them a contract to also complete the monthly checks. Although a full procurement process was not completed, we had approached the market for suppliers who could complete similar work on 3 storey buildings and therefore had prices to compare to those submitted by this contractor.